Below, we’ve summarised all the advantages of using a fuel card over a credit card or cash. These include huge benefits for your company as well as significant advantages for your employees.
But if you’re still unsure whether fuel cards are the right direction for your business, please get in touch with our expert team to discuss your business and its specific needs.
Competitive fuel prices
Depending on the card you select and the size of your fleet, you could make significant savings on fuel throughout the year, and especially if you have a large number of vehicles.
For example, if you go for a fixed weekly price card, every litre of fuel bought on that card will be charged at a competitive fixed price throughout the week.
Reduced administration costs
Fuel cards simplify fleet management, which in turn can lead to a reduction in administration costs. Instead of being swamped by lots of claim forms and credit card bills, you’ll typically receive a single HMRC-approved invoice, making it easier for you to process your VAT.
No interest on purchases
If you have a large number of employees who use company credit cards to pay for fuel, you might be incurring hundreds – maybe thousands – of pounds in interest every year.
Start to use fuel cards and this unnecessary fee is gone forever as no interest is charged on purchases made on a fuel card.
You specify what can be bought
With a fuel card, you can decide exactly what a driver can purchase on it. This may be simply fuel, or you may specify that a card can be used for additional extras such as car washes, lubricants or AdBlue (surcharges apply). Without doubt, you’re in total control of what’s bought on your fuel cards.
Fuel fraud reduced
Another great benefit of a fuel card is that it makes fuel fraud much harder to commit. That’s because your company is charged directly for the fuel bought on a card.
Through our online account management system, you can track every transaction, which makes checking for any unusual activity super straightforward. Plus, Right Fuel Card has a dedicated team that monitors for any irregular behaviour on our customers’ accounts.
Better security
Because each fuel card is assigned to an individual driver or specific vehicle, there is an increase in card security. In addition, protection is beefed up another notch by the fact that all our cards are either chip and PIN, swipe and PIN or swipe and signature.
Simpler process and easier payment
If your business currently runs a pay and reclaim scheme, you’ll know how much time is taken up with processing expenses claims and chasing drivers who don’t supply the fuel receipts that are needed.
When you use a fuel card, you can say goodbye to this big headache. Instead, your company will receive one single invoice that breaks downs all your fuel costs. Payment for this invoice is then automatically taken via Direct Debit.
Powerful management and reporting
As one of our customers, you’ll gain access to Right Fuel Card's 24/7 online account management system. This allows you to easily manage multiple fuel cards, including retrieving PIN numbers, cancelling lost cards and ordering additional cards.
You can also monitor the fuel transactions for each card, view and print new and historical invoices, and run reports so you can understand your expenditure better and identify ways to save money.
Huge choice of stations
We have a great selection of fuel cards to choose from which give you access to thousands of fuel sites across the UK. These cards cover single fuel suppliers and whole fuel networks, as well as a wide range of supermarkets. Our handy site locator tools makes it easy for you to find all participating petrol stations.
Hassle free payment
We’re positive none of your drivers want to carry large amounts of cash in their vehicles; and although company credit cards can solve this problem, they require a driver to keep track of their purchases and manage lots of receipts.
A fuel card makes everything far more simple. All a driver needs to do is hand their fuel card to a cashier at a fuel station and the price of the fuel will be automatically added to your company’s next invoice.
No costs upfront
If your company runs a pay and reclaim scheme, there will always be a gap between your employees paying for fuel out of their pocket and receiving this money back after submitting an expenses claim. This can be a huge inconvenience for your staff members, especially if they’re on the road a lot and expenses are only processed once a month.
But with a fuel card, your employees don’t have to submit any claims for fuel. This means they never have to use their own money to cover costs that are chargeable to your company.
No awkward questions
Very occasionally fuel fraud does occur. This can lead to costly and time-consuming investigations, as well as employees facing awkward questions. But this can all be nipped in the bud with a fuel card.
Because you’re invoiced directly, and you can see exactly where a driver stopped for fuel and how much they paid and when, there’s little room for anyone to abuse the expenses system.
Rack up reward points
With many of our fuel cards, a driver can claim rewards points for the fuel they buy. This includes Nectar points at Sainsbury’s, Morrisons More points at Morrisons and Tesco Clubcard points at Tesco.
Over a short period of time, these points can quickly stack up. A driver can then convert these points into vouchers for groceries, trips away or leisure activities. Something that will potentially make your workforce happier and more productive.
Whether you're a sole trader, or operate a large fleet of vehicles, we hope you can now see how using a fuel card will benefit your business.
There really is huge potential for fuel cards to save you money, cut down your admin and protect you from fuel fraud. All of which leaves you with more time to focus on the day-to-day running of your business.
If you have any questions about business fuel cards, including which is the right one for your company, please don’t hesitate to contact us on 0113 202 5110 or compare our range of fleet cards online.
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