For business owners and fleet managers, the Keyfuels card is more than just a payment tool – it’s a gateway to streamlined fuel management and significant cost savings. But are you making the most of its features?
From accessing an extensive network of participating petrol stations to leveraging its advanced reporting tools, understanding how to optimise your Keyfuels card can make a tangible difference to your bottom line.
In this guide, we’ll explain how businesses can use the Keyfuels card and highlight the thousands of locations across the UK where it’s accepted.
Keyfuels card for businesses
The Keyfuels card is invaluable for businesses looking to streamline fuel expenses and improve fleet efficiency. Designed specifically for commercial use, this fuel card provides access to an extensive network of fuel stations nationwide. This ensures your drivers can refuel conveniently without deviating far from their routes.
With this fuel card, businesses can benefit from competitive fuel prices, centralised billing, and detailed reporting which can save you money and time.
How to use the Keyfuels card
Using the Keyfuels card is simple and efficient. To start, you need to use our handy site locator to find your nearest participating petrol station within the Keyfuels network.
Once you reach your desired station, refuel your vehicle as normal, and then present your Keyfuels card to the cashier at the payment counter. The Keyfuels card is PIN-protected, offering you more security than paying in cash. There’s no need to keep hold of your fuel receipts, as all transactions can be viewed through our online account management system.
You will be charged for your fuel drawings the following week and payment will be taken by Direct Debit. Also, to help you monitor your expenses, you’ll receive weekly price notifications via text or email.
Keyfuels locations
The Keyfuels network boasts over 3,500 petrol stations across the UK and has a 70% acceptance rate on the motorways. This gives businesses convenient access to fuel wherever they operate.
This extensive network includes major fuel brands, such as Shell and BP, independent sites, and even supermarkets. The wide coverage is beneficial for both local and long-haul operations, making the Keyfuels card ideal for businesses of all sizes.
Drivers can download our site locator app which allows you to find your nearest Keyfuels forecourt and check the available amenities.
Managing your Keyfuels card
To maximise the benefits of your Keyfuels card, you’ll need to utilise our account management system. This is accessible 24/7 and you can use it to monitor transactions, track fuel consumption, and view detailed reports to analyse spending patterns.
To prevent unauthorised use and maintain budget control, you can implement spending limits and product restrictions. This also reduces the risk of fuel card fraud, ensuring financial stability.
The Keyfuels card is designed to simplify admin for businesses, so all invoices are HMRC-approved which allows you to claim back VAT easily.
Usage tips
By following these top tips, you can get the most out of your Keyfuels card:
- Use your fuel card for diesel purchases
- Collect supermarket reward points when you visit participating stations
- Regularly monitor fuel purchases and track spending
- If travelling in rural Scotland, consider using the UK Fuels card
How to apply for the Keyfuels card
Applying for a Keyfuels card is quick and easy. Simply fill out our online application form, providing key details about your company and estimated fuel usage.
So that we can proceed with your application, we’ll ask you to provide proof of address (x2) and proof of identification (x1), and you’ll also need to pass a credit check. Once approved, your cards will be sent out within 10 working days. They’ll be active and ready to use immediately.
Discover our guide to the Keyfuels card for more information.
If you’d like to discuss your fleet card options further, you can contact our friendly team. Alternatively, you can compare all our fuel cards online to determine which is best for your business.
